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Administrative Assistant

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Date: Jan 13, 2018

Location: Greenwood Village, CO, US, 80111

Company: Realogy Services Group LLC

NRT LLC is the nation’s largest owner and operator of residential real estate brokerages operating in more than 50 of the 100 largest metropolitan areas in the United States, with approximately 790 offices and 47,500 independent sales associates in. NRT is a subsidiary of Realogy (NYSE: RLGY). NRT is ranked the No. 1 residential real estate brokerage firm in the U.S. for 20 years in a row, according to the REAL Trends 500 report. The ranking is based on 2016 closed sales volume and closed transaction sides for the nation's top 500 brokerages. NRT led the ranking with $166 billion in sales volume and 337,780 transaction sides on a pro forma* basis.

*This takes into consideration the estimated full-year performance of companies acquired by NRT during 2016.

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Coldwell Banker Residential Brokerage is seeking a full time Administrative Assistant to work at our Greenwood Village office.


The Administrative Assistant is responsible for general administrative duties in the real estate sales office. In addition to supporting the Branch Manager, Office Administrator, and assisting the agents, the Administrative Assistant takes an assisting role in coordination of all the activities involved in advertising, listing, sales and closings of properties. The Administrative Assistant handles expenses, disbursements, and reporting to assist in enabling operational effectiveness at the real estate sales office.


Essential Job Duties:


Front Desk: 

  • Responsible for answering the main phone line and greeting clients and agents that visit the office.
  • Answering phones and transferring calls to the appropriate destination
  • Welcomes on-site visitors and determines nature of business and announces visitors to appropriate personnel
  • Keeping the Reception area and conference rooms neat and clean for visitors


Sales Files:  Responsible for supporting the Office Administrator with preparing sales files.  This includes but is not limited to:

  • Review forms for signatures, price, accuracy and completion.
  • Prepare and send earnest money checks to the corporate accounting department.
  • Create and manage transaction in Homebase
  • Continuously update MLS throughout the real estate transaction.
  • Notify Managing Broker to ensure that all required documents are in office file and are approved prior to closing.


Processing Listings:  Responsible for processing new home listings.  This includes but is not limited to:

  • Enter Listing into local MLS (include and applicable disclosures)
  • Send out communication to new listing clients
  • Review entry of new listings into online marketing tools
  • Work with agents on uploading photos to market the listing.


Changes, Amendments, Cancellations, Misc Paperwork: Responsible for making adjustments as needed to sales & listings.  This includes but is not limited to:

  • Scanning documents                                                          
  • Update Home Base, MLS, and/or Trident                                    
  • Send front desk email of status changes on our listings (pending to active, etc.)


Account Payable & Receivable:  Responsible for supporting the Office Administrator with the processing all vendor invoices and payments in a timely manner.  This includes but is not limited to:

  • Charges to agents AR's
  • Monthly AR statements to the agents
  • Review vendor invoices and send to Chicago with check requests for payment


Other Duties:  Other administrative responsibilities as needed, along with serving as the back-up to other positions in the office during any absence.


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Preferred Qualifications:

  • High School Diploma or equivalent work experience required.
  • Two plus years of prior administrative experience strongly preferred.
  • Prior Real Estate experience strongly preferred.
  • Strong customer service and creative problem solving experience. 
  • Technologically proficient in all areas including but not limited to: familiarity with various operating systems on PCs and Macs and ability to navigate computer software and hardware
  • Ability to learn new software programs on an as needed basis, skillful in using the following programs including, but not limited to: Microsoft office programs such as Outlook, Word, Excel, PowerPoint, and Publisher, and Adobe programs such as Adobe Acrobat
  • Strong verbal and written communication skills.
  • Ability to interact successfully with both internal and external customers at all levels.
  • Ability to multi-task, prioritize and be flexible with changing business needs in a team environment.

To be considered an applicant for this position you must show how you meet the basic qualifications of the job in a resume or document you upload.

NRT LLC, a subsidiary of Realogy Corporation, is committed to providing equal employment opportunity (“EEO”) and will make employment decisions without regard to race, color, religion, national origin, citizenship, age, sex, gender, sexual orientation, sexual preference, gender identity or gender expression, veteran status, marital status, disability, or any other characteristic protected under applicable laws and regulations. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability, protected veteran status or any other characteristic protected under applicable laws and regulations.Under the Americans with Disabilities Act and other applicable laws Realogy will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.

Nearest Major Market: Denver

Job Segment: Secretary, Accounts Payable, Administrative Assistant, Real Estate, Advertising, Administrative, Finance, Sales, Marketing

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